Boss Ops

Hospitality rota software

Hospitality rota software for restaurants, pubs and hotels.

Plan restaurant rotas, pub shifts and hotel teams with availability, leave and site assignments in view. Boss Ops connects draft scheduling to published shifts and attendance, so managers can check planned hours against clocked records.

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From the weekly staff rota to reviewed timesheets

A hospitality rota has to cover opening, service and closing, often across kitchen, bar and front-of-house teams. Boss Ops connects the schedule to employee roles, site assignments, availability and leave so those records can be checked together.

  1. Step 1

    Set up your sites and team

    Add employees, choose their roles and assign a primary site plus any other sites they work at. Those assignments determine who appears on each site’s rota. Link HR information to the same employee record instead of maintaining another list.

  2. Step 2

    Build and review the rota

    Create draft shifts, check availability and approved leave, and review the planned hours before publishing. Shifts that finish after midnight are treated as overnight shifts, rather than negative hours.

  3. Step 3

    Record the hours actually worked

    Staff can clock in, clock out and record breaks through the staff workflow or a configured tablet PinPad. Location-restricted clocking requires site coordinates and device location permission; a browser cannot guarantee a GPS reading indoors.

  4. Step 4

    Approve attendance before payroll

    Review recorded attendance against the schedule, correct discrepancies and approve the relevant records. Choose the payroll period and export format. CSV exports transfer reviewed data; they are not an automatic accounting or payroll integration.

Example: planning a busy restaurant weekend

Start with the people assigned to that restaurant. Check approved leave and availability, add kitchen and front-of-house shifts, then review the hours before publishing. After service, check clocking records and breaks before approving the pay period. This is an illustrative workflow, not a customer case study or a claim of guaranteed savings.

For a team working across a pub and a second venue, use multi-site assignments so the same employee record supports both schedules. Food purchasing and recipe costs remain available alongside workforce records when you need to review the wider operation.

Explore the product demoSee team-size pricingExplore compliance workflowsDiscuss your rota setup

Right staff, right site

Schedule employees at the sites and roles they are assigned to.

Plan before publishing

Build draft shifts, review hours and publish when the rota is ready.

Close the payroll gap

Compare scheduled work with clocking records and export approved attendance.

Connected workflow

What you can manage in Boss Ops

  1. 1Availability patterns and exceptions
  2. 2Draft and published shift planning
  3. 3Leave approval and balance tracking
  4. 4Attendance review and payroll export

See the platform

Move from scattered records to one operational view.

Explore the product workflow first, then choose a plan that matches your current team size. Boss Ops scales from one venue to multi-site operations.

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Common questions

Does Boss Ops support overnight shifts?

Yes. End times after midnight are treated as the following day for labour calculations.

Can staff be scheduled at more than one site?

Yes. Multi-site assignments control which employees appear for each rota location.

Can rota data be exported to payroll?

Yes. Attendance and payroll exports support Boss Ops CSV, Sage, BrightPay, Xero and configurable workflows.

Explore related Boss Ops solutions

Hospitality operations software

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Restaurant management software

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Hotel operations software

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Pub management software

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Ready to control food cost and labour?

View the demo, then create the workspace when you are ready to upload the first invoice.

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