Hospitality rota and operations software

Hospitality operations made effortless.

Run smoother shifts, keep your team accountable and see performance clearly—from food cost and stock to rotas, HR, labour and daily compliance checks.

Plan restaurant, pub, café and hotel teams with hospitality rota software, connected to attendance, payroll preparation and food-cost control.

One calm workspace for the whole operation

RotaComplianceTimesheetsStocktakesReservationsReportsPayroll exports

Try every core workflow free for 90 days. Build your operating rhythm, invite your team, and choose whether to continue before the paid plan starts.

See how it works

Clear daily priorities Live operational insight One accountable team Built for busy service

Built for the way your kitchen works.

Select your business type to see where BossOps fits into the operating workflow.

Pub & Restaurant operators use BossOps to:

Review invoices and approve product costs
Cost recipes and review menu margins
Plan shifts, leave and attendance
Count stock and prepare supplier orders

See this workflow

Food + labour

connected operating workflows

Boss Ops solutions

One platform for the work behind every hospitality shift.

Explore Boss Ops by venue or operational challenge, from food cost and recipe GP to stock, rotas and supplier prices.

Hospitality operations software Restaurant management software Hotel operations software Pub management software Café management software Hospitality rota software Food cost control software Recipe costing software Hospitality stock control software Supplier price tracking software

Hands-on product demo

Try the workflows, not a sales video.

Explore sample rota, timesheets, food-cost and compliance screens. Add a demo shift, review attendance, and try sample checks—changes stay in your browser and never affect a real workspace.

Open interactive demo

Rota and shifts

Add a sample shift and publish a demo week.

Try in demo

Timesheets

Search eight weeks of sample clockings and review exceptions.

Try in demo

Food cost

Inspect fictional invoice lines, product prices and recipe margins.

Try in demo

Compliance preview

Complete illustrative checks and log a follow-up action.

Try in demo

Your numbers. One screen.

No switching between spreadsheets, rota apps and supplier portals.

Food spend this month

£0

+2.3% vs last month

Average recipe GP

0.0%

-1.1% this week

Labour hours this week

On target (+2 from plan)

Price alerts active

2 need manager review

Supplier price alerts

Sunflower oil 20L

+18.1%

£24.90 to £29.40

Mozzarella grated 2kg

+10.3%

£8.25 to £9.10

Chicken breast 5kg

-4.9%

£34.50 to £32.80

Recipe GP check

Sticky Toffee Pudding

72%

Target: 70%

Chicken Caesar Salad

65%

Target: 68%

Margherita Pizza

74%

Target: 72%

Sample data. Your dashboard updates from invoices, recipes and rota records.

Explore an illustrative scenario.

Change the assumptions to see how different food-cost scenarios affect the estimate.

Monthly food spend£Team sizeemployeesEstimated food cost improvement2.0%

Illustrative scenario only. This is a user-selected assumption, not a forecast or promise of savings. Actual results depend on your operation and verified data.

Illustrative monthly difference

£300

↓

Scenario after plan price

£241

11–25 active employees

That's

£2,892

annualized scenario, not a forecast

View demo See pricing

Invoice uploads

Recipe file uploads

Product records

Recipe records

Rota users

Food cost control

Store supplier invoices, review product costs and spot price movement before it damages GP.

Recipe GP control

Upload recipe photos or PDFs into a manager review queue before creating live recipes and cookbook records.

Rota and labour control

Recently launched rota, clocking, leave and payroll-ready exports keep labour spend visible before payroll closes.

Operator insights

See recipe GP, supplier price rises, labour hours and rota efficiency on one daily profit-control screen.

Daily compliance checks

Give each employee the checks assigned to their site and group, with completion shared across everyone assigned and manager follow-up.

Explore compliance

From spreadsheet chaos to one dashboard.

See what changes when food cost, recipes and rota live in the same workspace.

Before: spreadsheet shuffle

Information across different tools

Invoices, recipes, rota, payroll and supplier records may be kept separately

Repeated data entry

Re-keying supplier and staff information can take time and introduce errors

Cost visibility varies

Infrequent updates can make it harder to spot a margin change promptly

Separate rota and payroll steps

Attendance may need review before it is ready for a payroll workflow

Price changes need monitoring

Supplier price movements can be hard to spot without a review process

After: BossOps dashboard

✓

One workspace

Food cost, recipes, rota and suppliers accessible from one screen

✓

AI-powered invoice extraction

Upload, review extracted costs and approve

✓

Recipe GP estimates

Matched ingredient costs and selling prices inform the calculation

✓

Rota and attendance workflow

Schedule shifts, review clockings, approve records and export data

✓

Supplier price review

Review detected changes before approving cost updates

Compare with spreadsheets

A practical route from setup to first review

Start with your supplier costs and build from there.

Choose a self-guided start or optional assisted setup. Time to useful results depends on your source files and how much data needs review.

Create your account

Choose a self-guided start and review the subscription terms before checkout.

Upload a supplier invoice

Upload a supported PDF, photo or spreadsheet for draft extraction.

Review and approve

Check the extracted lines, correct anything uncertain and approve only when ready.

See your first GP%

Your dashboard is live. Invite your team and start tracking profit.

Try it yourself See plans

your pace

Setup time depends on your data and workflow

Simple pricing

One price. The whole operation.

One BossOps product. Food cost, rota, clocking, payroll exports, recipes, cookbook, supplier tracking and profit insights included.

Boss-Ops from £39/month

One price. The whole operation.

Unlimited locations included. Your price is based on active employees, not how many sites you operate.

Active employeesEach active employee counts once across all locations. Archived employees are excluded.

£39/month

Excluding VAT. No setup fee by default.

90-day free trial

Try the whole operation for 90 days. Your monthly subscription starts after the trial.

✓ Reservations included
✓ Team and rotas included
✓ Compliance included
✓ Kitchen operations included
✓ Stock and ordering included
✓ Reporting included

See the full pricing breakdown

Active employees	Monthly price excluding VAT
1–10 active employees	£39
11–25 active employees	£59
26–40 active employees	£79
41–70 active employees	£129
71–100 active employees	£179
101–150 active employees	£249
151–250 active employees	£379
251–350 active employees	£499
351–550 active employees	£749
551+ active employees	£749 + £1.50 per employee above 550

Operational information, brought together.

Examples of the records Boss Ops helps teams review across kitchen and workforce workflows.

Invoices

Review extracted supplier lines and confirm matches before approving costs

Recipes

Use ingredient costs and selling prices to estimate gross profit

Attendance

Review clockings and exceptions before exporting payroll data

Stock

Save counts and use recorded stock levels to inform ordering

Based on anonymised, aggregated BossOps workspace data. Your results will vary.

482

Supplier invoices processed this month

1,240

Rota hours managed

Recipes costed and tracked

Price rises flagged and reviewed

Used by hospitality operators from Brighton to Edinburgh.

Admin control

Admins manage people, shifts and access from desktop admin.

Add managers, control billing access and keep cost-sensitive kitchen data behind signed-in account permissions.

Signed-in owner and manager access

Admin, manager and employee roles

Recently launched rota, leave and attendance tools

CSV and Excel exports for payroll and accounts workflows

Founder-led setup support for early customers

CSV and Excel exports for Xero, Sage and payroll workflows

Does BossOps integrate with my existing POS system?

BossOps is built around supplier invoices, recipes, rota and exports first. POS integrations can be added around the operator workflow, but CSV and Excel exports keep the data usable now.

Can my team use it on their phones?

Yes. BossOps is a responsive web app with installable mobile access for staff rota, recipes and clocking workflows.

Do I need to change suppliers?

No. Upload your existing supplier invoices and BossOps builds product costs from the documents you already receive.

Is my data secure?

Workspaces are account-scoped, signed-in, role-controlled and hosted on Cloudflare infrastructure.

Can I export rota data to payroll?

Yes. Rota, attendance and product data are designed around practical exports for payroll and accounts workflows.

What happens if I cancel?

Subscriptions are monthly through Stripe. You keep access while the subscription is active and can export operational records.

Ready to see where profit is leaking?

Create the workspace, upload the first invoice, then invite managers once the operating flow is ready.